1. Readiness and conflict check
We confirm the procuring authority, bidder, consortium parties, closing time and requested scope. Before accepting documents, we check availability, independence and whether the budget is complete enough to audit.
2. Controlled document intake
The client provides the issued tender pack and addenda, completed returnables, cost workbook, quotations, staffing plan and implementation schedule. We record filenames and versions so later findings point to a stable source.
3. Compliance and arithmetic testing
The auditor maps mandatory pricing instructions, then tests quantities, rates, formulas, VAT, transfers and totals. Cost assumptions are compared with quotations and delivery documents. Exceptions are graded by their likely effect on compliance and total price.
4. Client correction window
Findings are discussed with the bid manager and finance owner. The client decides and makes each change because it owns the offer. Questions for the procuring authority remain the client’s responsibility and must follow the tender’s clarification procedure.
5. Final reconciliation
One corrected set is retested for material findings and affected downstream totals. We issue a closed findings register that records resolved and unresolved items. It is an audit work product, not a certificate of tender award or responsiveness.
Prepare before requesting a slot
Have the tender number, closing date, full tender pack, latest budget version and list of responsible reviewers ready. Do not email confidential bid files until we provide secure transfer instructions.
Request an audit window while your team still has time to act on findings.